Effective Time Management

Good time management is crucial for any citizen of the 21st century for whom a typical day involves responding to countless emails, phone calls, and text messages, on top of all the other daily interruptions one encounters in running a business. Most of time you are being interrupted from tasks that are essential to growing your business. Poor time management can make work feel like a leaky boat. As soon as you plug one hole, you’ve got the next leak to cover until you run out of limbs. If you can start with a dedicated plan to fix your holes, you’ll be better off in the long run.

Five Tips for Better Time Management

As we all know, when it rains it pours.  How do you stay on top of all you have to do? By creating a time management game plan. Here some of our favorite strategies that help you to better manage your time.

1)      Set blocks of time aside for specific tasks.  Maybe you will spend an hour in the morning and in the late afternoon responding to email, dedicate the hours right after lunch to meetings and take care of your accounting needs before lunch. If you establish a rhythm that your mind can get used to, staying on top of your tasks will become second nature.

2)      Use the proper scheduling/planning tools. If you structure your vague sense of time and deadlines using a calendar you will have a much better idea of what needs to be done and when you need to do it. Using an online appointment scheduler offers the added benefit of cutting down on phone time.

3)      Work in a dist

raction free zone. When you are working are you tempted by a million other things that you could be doing instead? Try as best you can to discern what diversions take you away from your work, and eliminate them. Since I am a writer, I found that whenever I reached the end of a sentence and struggled to begin the next I would choose to forego that mental strain and open up Firefox instead, killing time by browsing. To address my lack of discipline, I bought a typewriter that  has no other intended purpose but to allow me to write. It’s just black ink on white pages.

4)      Determine and prioritize your objectives. If you can start each day by determining both your primary objectives and your secondary objectives and then prioritize your efforts accordingly, you will begin on top. Make sure to establish a time frame in which you accomplish high priority goals, and then stick to that plan. If you can plot your day out in theory, you’ll be able to do it in practice as well.

5)      Give yourself appropriate deadlines.  As Parkinson’s Law states, “Work expands so as to fill the time available for its completion.” In other words, the amount of time you will allow for the completion of your work will be consumed. The more ruthless your deadline, the sooner your work gets done. When you decide to spend a week on a project that could be completed in a day, it’s going to take a week minimum to complete it.

Mastering time management techniques changes your life for the better, allowing you more time to do the things that matter most. See how our appointment scheduling software can help bring your time back under your control.


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