How Small Businesses Can Save Money on Printing

Little things like printing costs can add up over time

Keeping business costs down is an important part of managing your small business’s cash flow. Keeping a tight rein on your small business expenses is crucial, and printing costs are no exception. In a struggling economy, little things can mean a lot when it comes to saving money for your business. Here’s a list of six things you can do to save money for your business.

1. Do it Yourself

The printing services you might see at your local copy shop are certainly convenient. However, they can end up costing a lot over time. Invest in a high-quality color office printer that can do all of your everyday printing and as much high-end printing as possible. For the occasional large print job or specialty color printing, you are likely to be better off using a service rather than investing in a high-end printer that doesn’t get used often.

2. Compare Costs

If you need to outsource printing services, do your research and compare the ones in your area that can meet your needs. For example, if you need to print 500 tri-fold color brochures, check out each company with that capability and compare them side-by-side in a spreadsheet. You will be shocked to learn that there is a huge difference between the lowest and highest price. Hint: When using the Internet to search for a printer, the first name you see isn’t necessarily the best. Dig deeper and compare.

3. Choose Different Paper

If you have a range of printing needs, it might be beneficial to use different quality paper for each need. For instance, you need high quality paper for your brochures or flyers, but everyday office printing can be done on cheaper paper. If you have a printer that has multiple trays, use the default tray for everyday paper and another tray for high-quality paper.

You don’t need to have envelopes pre-printed with your logo anymore. Many printers have a special setting for printing on most standard sizes, including the number 10 envelopes, the most common size for business use.

4. Reset Your Printer

The newer laser and inkjet printers have a multitude of settings to adjust the printing quality. For example, the printer’s draft mode helps conserve the amount of ink used and produces perfectly readable printouts for everyday internal use.

If you’re just printing a hard copy for review offline, print multiple pages per sheet and/or on both sides of each sheet.

5. Use the Bank’s Checks

The convenience of your bank’s bill pay service can save you the cost of printing checks. Most banks offer this free service for your regular bills and for the occasional expense, too. By using this service, you no longer have to worry about forgetting scheduled payments or looking for stamps. If your bank offers the service, sign up and let them print out the checks and mail them for you – free. Additionally, consider online invoicing as a way of cutting down on unnecessary printing.

6. Print Less

Yes, it sounds obvious, but it’s amazing how much unnecessary printing is done on a daily basis. In addition to thinking before you hit the “print” button, many printers also have a setting to include a leader page. This is used to separate printouts from different departments or employees when using the same printer. Make sure this setting is turned off. You save paper and ink.

Finding ways to save money is hard when your budget is already at its limit, but utilizing even a few of these tips will save your company money in no time.

Jessica is a specialist in online printing. When she’s not researching new printing technologies, you can find her in her kitchen baking up a storm or walking her dog outside.

SimplifyThis is an online invoicing and appointment scheduling tool hat helps solopreneurs and small business owners to simplify administrative tasks. Follow us on Facebook.

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