Productivity Basics for The Busy Entrepreneur

Emails, social media, client and sales calls, spreadsheets, and on and on. How does the busy entrepreneur or small business person stay focused and get the most productivity out of their day?

Photo: Horia Varlan/Creative Commons

If you are like Jessika von Innerebner,  an illustrator-animator-concept artist and serial entrepreneur currently launching Mathtoons Media, you have a lot of things going on and wish you could squeeze more out of the day, or really, just feel like you know what you accomplished during your coffee-fueled day.

Jessika moves through her day super productively with forethought: “Write lists for each day, wake up early, stay focused and…drink coffee. Lists go in order of what needs to get done first.”


There are two basic sides of productivity:

  1. Conscious choice about what needs to be done today and why it needs to be done (based on time or importance) and,
  2. Focus.

Working with a coach can help you create a vision for what you want to achieve and keep you accountable to making choices and taking actions that will get you where you want to go.

Staying focused, however, ultimately ends with you. Here are a couple of tools that can keep you focused:

The Calendar

Coach Lynette Vetsch says that having a day planner and calendar is how you get started. Deliverables and deadlines must go in a calendar and those deadlines have to be honored! A hot tip from our busy entrepreneur, Jessika: “I use an online calendar so everyday is super productive but not overbooked!”

The List

You need a list. In whatever form, of things that you know need to be done today, in the future, etc.  Prioritize this list by deliverable date and by importance. Coach David Young suggests using integrated online tools like the Google Suite which integrates the to-do list and your calendar in the same platform: “Google docs and calendar with Google mail are great tools!”

The Fire

You have your calendar booked and a list of what is important and needs to be completed and still need more fire to get it done? There are a number of systems that you can work to power through your workflow, but one buy viagra of our favorites is the Pomodoro Technique.

In the Pomodoro Technique, your deliverables are broken down to basic units of work and there are 5 steps:

  • Choose a task to be accomplished
  • Set the timer to 25 minutes
  • Work on the task until the timer rings, then put a check on your sheet of paper
  • Take a short break (5 minutes is OK)
  • Every 4 rounds take a longer break

If the Pomodoro Technique doesn’t work for you: get creative and experiment with a system that works for your flow.

To squeeze more out of your day, sharpen up by using the calendar, the list, and by stoking the fire!

Have any fire-stoking tips? We want to hear them!

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  1. Love the tips in this post. Never heard of the Pomodoro technique before, but am going to try it for sure.

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